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Detailed Guide to Fix “Printer in Error State” Windows 10

Are you frustrated with the “Printer in Error State” message when trying to print? This issue can disrupt your work and make you feel stuck. It usually happens because of connectivity issues, outdated drivers, paper jams, or hardware problems. Knowing why it’s happening is key to fixing it efficiently. 

In this comprehensive guide, we’ll explore expert-recommended solutions to resolve the printer error state issue efficiently. Whether you’re dealing with a home printer or managing office equipment, our step-by-step approach will help you diagnose and fix the problem. Don’t let a printer error state derail your productivity. Following our expert advice, you’ll be able to restore your printer’s functionality and get back to your tasks with minimal downtime. 

What are the Causes of Printer in Error State Issue? 

The primary causes of the “Printer in Error State” issue are as follows:

  • Running an outdated printer driver will lead to compatibility issues and miscommunication between the device and operating system. 
  • Another reason could be a low ink or toner level, which could lead to an error state issue on the printer, resulting in poor quality prints.
  • Paper jams can trigger error states because they physically prevent normal printer operations. This happens due to improper paper loading, worn rollers, or debris in the paper path.
  • Incorrect printer settings, such as mismatched paper sizes or types, are also a common cause of printer error state issues.
  • Incompatibility with the operating system, particularly after major OS updates, can result in communication failures and subsequent error states.
  • Connectivity problems often arise from loose or faulty USB cables, unstable network connections, or incorrect IP address configurations. These issues disrupt communication between the computer and printer.

Six Solutions to Fix “Printer in Error State” Windows 10

Here are some solutions to fix printer error state issues for good. Our experts have provided step-by-step instructions to help you easily print your documents without any hassle. Check out the tutorials below and say goodbye to printer problems! 

Solution 1: Ensure your printer is online 

If you are experiencing issues with your printer showing an error state, it may be due to simple mistakes like running the printer while it is offline. Make sure your printer is in online mode to resolve this issue. Here are some tips to help you troubleshoot and fix the problem. 

  • First, move your cursor to the Search box and type Control Panel.
  • Now, hit the Control Panel option.
  • Select Devices and Printers and click on the View by Large icon.
  • Then you have to click on your printer to check whether it’s offline or online. (In case the printer is online, it will show Ready.)
  • Or, if the printer is offline, right-click on it and choose the Use Printer Online option.
  • Once the printer displays “Ready,” check the status of the error.

Solution 2: Confirm the printer’s connection to your PC

When your printer is unable to connect to your computer, it may show an error message on Windows 10. To resolve this issue, you should first check the connection between the printer and the system. This problem can occur when the printer struggles to establish a proper connection with the computer. 

Note:- If you have a wired printer, ensure that the cable securely connects to both your computer and the printer without causing any damage. For wireless printers, ensure that they are connected to a functioning Wi-Fi network and have an assigned IP address for proper communication. 

  • Type “Control Panel” into the search bar.
  • Now, select the best match according to your preference.
  • In the Control Panel, go to the Hardware and Solution options.
  • Select the “View devices and printers” pane.
  • Then, you will see the installed devices on your PC.
  • In the list, search for your printer and click on it.
  • Move your cursor to the bottom bar, and you will see the printer’s Status field which should say Ready.
  • Once you have completed the above process, your system will recognize the printer and communicate with it.

Solution 3: Install the updates on your printer driver

If neither of the previously mentioned solutions resolves the printer error state issues, you can attempt to install the latest updates and reinstall the printer driver. This technique might remove the obstacles that prevented the printer from running smoothly. Many users frequently make the mistake of using an outdated printer driver, which leads to numerous issues: 

  • Firstly, press the Win + X keys at the same time to select the Device Manager.
  • Now, expand the Print queues.
  • Next, right-click on the printer you intend to use to select the Update Driver.
  • For updated driver software, select Search automatically.
  • Then, follow the instructions displayed on your screen to update the printer driver.
  • After following the above steps, search for your printer in Device Manager.
  • Right-click on the Uninstall device option.
  • Next, restart your computer, and Windows will automatically reinstall your printer device.
  • Finally, check the error’s status.

Also Read:- How to Get Help in Windows 10

Solution 4: Check the paper and cartridge ink levels

To fix this, you can load the printer’s paper tray with some printing papers. Then turn on the printer and verify the cartridge ink levels. If these levels are on the low end, we recommend you replace the cartridges. Next, attempt to verify the current state of the problem. This might resolve the problem.

Solution 5: Automate the print spooler services 

Our next step in troubleshooting involves automating the print spooler service. To implement this solution, please refer to the tutorial below and follow its instructions: 

  • To begin the process, press the Windows + R keys to open the Run dialog.
  • Now, in the search box, type Services.msc and hit the Enter tab.
  • From the list of Services, choose Print Spooler and right-click on it.
  • Choose the Properties option, and then click on the drop-down menu next to Startup type.
  • Click on the Automatic option and hit the Apply tab.
  • At last, hit the OK tab and reboot your System.

Solution 6: Update your Windows 10 

Keeping your Windows 10 up-to-date is critical for improved performance and avoiding issues like printer errors. If you’re experiencing a “printer in error state” message, try updating your operating system using the steps listed below. If the issue persists, consider seeking further assistance from a professional. 

  • To begin, press the Windows Key + I to open the Settings option.
  • Now, in the Settings section, click on the Update & Security tab.
  • Move your cursor to the left corner of the sidebar and choose Windows Update.
  • If the updates are available, click Check for Updates and install them.

End of walkthrough!

In conclusion, troubleshooting the printer with error state issues necessitated a systematic approach and regular maintenance. By implementing the solutions discussed above, you can often restore your printer’s functionality without professional assistance. Do remember to keep your printer drivers updated, ensure proper connectivity, and maintain clean hardware. Additionally, regularly check for paper jams, restart both your printer and computer, and monitor ink levels. Make sure to establish a routine maintenance schedule can prevent multiple common problems.


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